Motivation Letter: How to Write & Examples in 2023

In 2023, crafting an effective motivation letter remains a crucial skill for individuals seeking academic, professional, or personal opportunities. This article will guide you through the essential steps of composing a compelling motivation letter. From understanding its purpose to exploring practical examples, VTJ will delve into the art of conveying your aspirations, experiences, and genuine passion to achieve your goals.

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What Is A Motivation Letter?

What is a motivation letter? How to write a good motivation letter

What is a motivation letter? How to write a good motivation letter

A motivation letter is a document that accompanies your application and provides insight into your personal motivations for pursuing a particular opportunity. It serves as a platform for you to express your enthusiasm, qualifications, and goals, allowing the reader to understand why you are the ideal candidate for the position or program you are applying to. A well-written motivation letter not only highlights your relevant skills and experiences but also demonstrates your passion, commitment, and alignment with the values and objectives of the organization or institution you are targeting. It is a powerful tool that can significantly influence the decision-making process and set you apart from other applicants.

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When To Use A Motivation Letter

When To Use A Motivation Letter: A motivation letter can be used in various situations

When To Use A Motivation Letter: A motivation letter can be used in various situations

A motivation letter can be used in various situations where you want to convey your passion, qualifications, and aspirations. Here are three common scenarios where a motivation letter is often required:

Motivation Letter For University

When applying for admission to a university or a specific program, a motivation letter allows you to showcase your academic achievements, extracurricular activities, and future goals. It provides an opportunity to explain why you are interested in the program, how it aligns with your career aspirations, and what unique qualities you can bring to the university.

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Motivation Letter For The Job

When applying for a job, a motivation letter complements your resume by providing additional context and highlighting your relevant skills and experiences. It allows you to explain why you are interested in the position, how your qualifications make you a suitable candidate, and what you can contribute to the organization. A well-crafted motivation letter can demonstrate your enthusiasm and set you apart from other applicants.

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Other Times To Use Motivation Letters

Motivation letters can also be used in various other situations, such as applying for scholarships, internships, volunteer positions, or exchange programs. These letters serve as a platform to express your motivations, goals, and how the opportunity aligns with your personal and professional development.

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How To Structure A Motivation Letter

How To Structure A Motivation Letter: There are two main approaches to structuring your motivation letter

How To Structure A Motivation Letter: There are two main approaches to structuring your motivation letter

An ideal motivation letter is a one-page document that introduces yourself, shares your story, and demonstrates your interest in the position or organization you are applying to. There are two main approaches to structuring your motivation letter:

  • Classic 3-paragraph structure: This structure includes an introduction, body, and conclusion. In the introduction, you provide a brief overview of yourself and state your interest in the opportunity. The body paragraphs expand on your qualifications, experiences, and motivations. Finally, the conclusion summarizes your main points and reinforces your enthusiasm.
  • 5-7 paragraph structure: This structure allows for more detailed discussion by dividing the main body paragraph into smaller 1-3 sentence paragraphs based on key points. This approach is suitable if you prefer a factual and to-the-point style, allowing you to highlight specific achievements or points.

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To ensure your motivation letter is clear, concise, and impactful, it is important to follow a well-structured format. Here is a typical structure for a motivation letter:

The Structure Of A Motivation Letter

  • Contact details
  • Introduction: Begin with a strong opening paragraph that grabs the reader’s attention and introduces yourself. State the purpose of the letter and the specific opportunity you are applying for.
  • Body: Provide a brief overview of your educational background, relevant experiences, and skills. Highlight achievements that are directly related to the opportunity you are applying for. Explain why you are interested in the opportunity and how it aligns with your personal and professional goals. Demonstrate your enthusiasm and passion for the field or industry. Discuss how your qualifications, experiences, and skills make you a suitable candidate for the opportunity. Connect your strengths to the requirements or expectations outlined in the application.
  • Conclusion: Summarize your main points and reiterate your interest in the opportunity. Express gratitude for the reader’s time and consideration.

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How To Write A Motivation Letter 

How To Write A Motivation Letter

How To Write A Motivation Letter

Writing a compelling motivation letter requires careful planning and attention to detail. Here are five steps to help you craft an effective motivation letter:

Write An Outline

Before you start writing your motivation letter, create an outline to organize your thoughts and structure your letter. This will serve as the foundation of your letter and help you organize your thoughts. Identify the main points you want to address, such as your goals, qualifications, and reasons for applying. Having a clear structure in mind will make the writing process smoother.

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Write An Introduction

The introduction is your chance to grab the reader’s attention from the start. Begin with a brief introduction of yourself and the purpose of your letter. Mention the specific opportunity you are applying for and express your enthusiasm for it. A well-crafted introduction sets a positive tone for the rest of the letter.

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Expand Your Outline For Your Body

In the body of your motivation letter, expand on the key points from your outline. Address why you are interested in the opportunity, what makes you a strong candidate, and how your background and experiences align with the requirements. Provide specific examples to support your claims and emphasize your passion and commitment.

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Conclude Your Motivation Letter

The conclusion of your letter should summarize your main points and reiterate your enthusiasm for the opportunity. Leave a lasting impression by highlighting how you can contribute to the organization or program. Thank the reader for considering your application and expressing your hope for a positive outcome.

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Proofread Your Motivation Letter

After writing your motivation letter, take the time to proofread it carefully. Check for any grammatical or spelling errors, and ensure that your ideas are clear and concise. It’s also a good idea to have someone else review it for feedback. A well-edited and error-free letter reflects your professionalism and attention to detail.

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Tips For Writing A Motivation Letter

Tips For Writing A Motivation Letter

Tips For Writing A Motivation Letter

To write a standout motivational letter among other applicants, it is important to avoid generalizations and add depth by tailoring it to the specific organization and program/position you are applying for. Here are some guidelines to follow:

  • Research the organization and program: Before writing your motivational letter, gather information about the organization and program you are applying to. This will help you understand their values, requirements, and expectations.
  • Address the decision-maker directly: In your opening remarks, address the person responsible for reviewing applications. For example, you can start with “Dear Mrs. Smith” to personalize your letter and show that you have done your homework.
  • Highlight your qualifications: Identify the top three requirements for the position by carefully reviewing the program’s criteria and the institution’s website. Explain how you possess the necessary skills and experiences that make you the best candidate for the role.
  • Share personal stories or examples: To demonstrate your alignment with the organization’s values or exceptional qualifications, incorporate short stories or personal examples. Be specific and provide concrete evidence of how you have exemplified these qualities in the past.
  • Show genuine interest: Your motivational letter should convey your sincere desire to be a part of the organization or program. Strike a balance between expressing intelligent interest and selling yourself. State specific reasons for your interest, showcase your knowledge about the institution, and express your passion without coming across as arrogant or desperate.
  • Maintain honesty: It is crucial to be truthful in your motivational letter. Avoid writing anything remotely untrue, as readers can often sense dishonesty. Lying about your experiences, achievements, or feelings will only harm your application. Stay genuine and let your true qualities shine through.

Motivation Letter Template

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Organization/Institution Name] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

Introduction: State the purpose of your letter and the specific program or position you are applying for. Express your enthusiasm and interest in the opportunity.

Paragraph 1: Briefly introduce yourself and provide an overview of your educational background, relevant experiences, and skills. Highlight any achievements or accomplishments that are relevant to the program or position.

Paragraph 2: Share your personal motivation for applying to the program or organization. Explain how your interests, goals, or values align with theirs. Use specific examples or anecdotes to illustrate your motivation.

Paragraph 3: Discuss your future aspirations and how the program or position will contribute to your professional or personal development. Explain how you plan to utilize the knowledge and skills gained from the opportunity.

Conclusion: Summarize your main points and reiterate your enthusiasm for the opportunity. Express gratitude for the reader’s time and consideration. Provide your contact information and indicate your availability for further discussion or an interview.


[Your Name]

Motivation Letter Samples

Dear Mr. David,

I am writing to express my strong interest in the multimedia design and communication degree at Seattle University. My name is Stephanie Rina, and I am currently a high school student at Seattle City High School. With a passion for computer studies and visual art, I believe that this program aligns perfectly with my career aspirations.

Aspiring to become a web designer, I am eager to delve deeper into the world of multimedia design. I believe that your course will provide me with valuable insights into the digital design process and how websites can effectively communicate visual imagery to engage consumers.

What fascinates me the most is the ability of colors and images to evoke emotions in viewers. I thoroughly enjoy experimenting with the power of color and imagery, and I believe that I possess a natural creative flair. I am confident that Seattle University will provide me with the platform to further develop my skills and enhance my design abilities.

Seattle University’s reputation for academic and sporting excellence greatly appeals to me. I admire the school’s commitment to nurturing students’ potential both inside and outside the classroom. As a socially active individual, I have actively participated in various extracurricular activities, including the school band and softball team. I believe that my diverse interests and involvement make me a well-rounded candidate for your institution.

By studying at Seattle University, I am confident that I will not only develop my aptitude for design but also have a fulfilling and enjoyable experience. I am open to embracing all the opportunities that life at Seattle University has to offer, whether it be on the sporting field or in other areas of personal growth. I am excited about the prospect of pursuing my multimedia design and communication degree at your esteemed institution.

Thank you for considering my application. Should you have any further inquiries, please do not hesitate to contact me at


Stephanie Rina.

Crafting a compelling motivation letter requires a combination of sincerity, clarity, and strategic thinking. By following the guidelines and examples provided, applicants can effectively showcase their unique qualities, experiences, and aspirations. Remember, a well-written motivation letter not only demonstrates your commitment and enthusiasm but also sets you apart from other candidates. So, take the time to reflect on your goals, articulate your motivations, and present yourself in the best possible light. With a strong motivation letter, you can confidently embark on your journey towards achieving your dreams and securing the opportunities that await you.


What’s the difference between a motivation letter and a cover letter?

A cover letter is typically submitted with a job application and serves as a brief introduction to your qualifications and interest in a specific job position. It highlights relevant skills and experiences and is often more focused on how your background matches the requirements of the job. On the other hand, a motivation letter is often used for academic applications (e.g., university admissions, and scholarships) and focuses on explaining your personal motivations, goals, and reasons for applying to a specific program or institution. It delves into your aspirations and passion

Where do you submit a motivation letter?

The submission process for a motivation letter depends on the specific application requirements. It is usually submitted directly to the organization or institution to which you are applying. This can be done through an online application portal, email, or by mail, as specified in the application instructions.

Is a motivation letter a requirement?

Whether a motivation letter is a requirement depends on the application guidelines set by the institution or employer. Some academic programs, scholarships, and job positions may require a motivation letter as part of the application process. In other cases, it may be optional.

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