How To Write a Follow Up Email After Job Application (+Samples)

In this article, VTJ will discuss how to write a follow up email after job application. When executed skillfully, a follow-up email after job application has the potential to showcase your dedication, underscore your qualifications, and amplify your genuine enthusiasm for both the specific job and the company as a whole.

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When To Write A Follow Up Email After Job Application

When To Write A Follow Up Email After Job Application

Timing is a critical factor when it comes to sending a follow-up email after a job application. Following the submission of your job application, it’s prudent to establish a follow-up timeline. If the job posting specifies a deadline for applications, wait until after that date has passed before initiating a follow-up. This demonstrates your respect for their timeline. Typically, waiting about a week before sending a follow-up email is considered appropriate, giving employers adequate time to review applications. 

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The Importance Of Sending A Follow Up Email After An Application

The Importance Of Sending A Follow Up Email After An Application

Sending a follow-up email after submitting a job application is not just a matter of etiquette; it holds significant importance in your job-seeking strategy. A well-timed follow-up email showcases your proactive interest in the position. It reflects your enthusiasm and commitment to the prospective employer, indicating that you genuinely want the job. Additionally, following up ensures that your application doesn’t get lost in the sea of resumes, increasing the chances of being noticed. It shows that you take your job search seriously and are willing to go the extra mile.

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Tips For Writing A Follow Up Email After Job Application

Tips For Writing A Follow Up Email After Job Application

Composing an effective follow-up email after submitting a job application is a skill that can significantly boost your chances of landing an interview. Here are some invaluable tips to ensure your follow-up email is impactful and professional:

• Use a clear subject line: Write a concise and relevant subject line that indicates the purpose of your email.
• Be polite and professional: Maintain a respectful and professional tone throughout your email. Address the recipient by their name and use a courteous salutation.
• Keep it concise: Your follow-up email should be clear and to the point. Avoid unnecessary details or rambling, and focus on the key message.
• Highlight your enthusiasm: Express your genuine enthusiasm for the position and the company. Let them know why you are excited about the opportunity.
• Reiterate your qualifications: Briefly recap your qualifications and why you believe you are a strong fit for the role. This reinforces your candidacy.
• Attach application materials: If the job posting requests specific documents (e.g., portfolio, writing sample), attach them to the email for easy reference.
• Inquire about the status: Politely inquire about the status of your application or interview process. Ask if there are any updates or next steps.

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What To Include In A Follow Up Email After Application

What To Include In A Follow Up Email After Application

A well-structured follow-up email should contain essential elements to make it informative and compelling:

• Subject line: Craft a clear and concise subject line that immediately conveys the purpose of your email. For example, “Follow-Up on [Job Title] Application”
• Salutation: Start your email with a polite and professional salutation. 
• Introduction: Begin by briefly introducing yourself and mentioning the specific job position you applied for.
• Express enthusiasm: Clearly express your continued interest and enthusiasm for the job and the company. Briefly recap your qualifications and skills that make you a strong fit for the position. Highlight a few key points from your resume or cover letter.
• Ask about the status: Politely ask about the status of your application or the interview process. You can phrase it as “I wanted to inquire about the status of my application” or “I was wondering if there have been any updates regarding my interview.”
• Offer assistance: Let them know that you are available for additional information or to provide any further materials they may require. This shows your willingness to be proactive.
• Closing: Conclude your email with a courteous closing, such as “Sincerely,” “Best Regards,” or “Thank you for your time.”
• Contact information: Verify that your contact information, including your phone number and email address, is accurate and up-to-date in case they need to reach out to you.
• Follow-up action: Consider mentioning when you plan to follow up again if you don’t receive a response within a reasonable timeframe.

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Follow Up Email Template For Job Application

Subject Line: Follow-Up on [Job Title] Application

Dear [Hiring Manager’s Name],

I hope this email finds you well. I wanted to express my continued interest in the [Job Title] position at [Company Name], which I applied for on [Date of Application].

I remain enthusiastic about the opportunity to contribute to your team and [mention any specific reasons you are interested in the company or role]. My background in [mention relevant skills or experiences] aligns perfectly with the requirements of the role.

I understand that the hiring process can take time, and I wanted to inquire about the status of my application. Could you please provide an update on the progress of the selection process and any next steps?

I am more than happy to provide any additional information or materials that might be needed to further evaluate my qualifications. Please feel free to contact me at [Your Phone Number] or [Your Email Address] for any clarification or to request further documentation.

Thank you for considering my application. I look forward to the possibility of joining the [Company Name] team and contributing to its continued success.

Sincerely,

[Your Full Name]

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Follow Up Email After Application Subject Line Examples

Crafting an attention-grabbing subject line for your follow-up email can increase the likelihood of it being opened and read. Here are some subject line examples:

• Follow-Up on [Job Title] Application
• Checking Application Status for [Position]
• Application Update Request for [Job Title] Role
• [Your Name] – [Job Title] Application Follow-Up
• Inquiring About [Job Title] Application Status
• [Your Name] – Seeking Updates on [Job Title] Application
• Status Request for [Job Title] Application

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Job Application Follow Up Email Examples

Follow-Up Email Example 1: General Application Follow-Up

Subject Line: Follow-Up on ESL Teacher Application

Dear David,

I hope this message finds you well. I recently applied for the ESL Teacher position at ABC International School and wanted to express my continued interest in the role.

I am enthusiastic about the opportunity to contribute to your team and bring my skills to the Education field. Could you kindly provide an update on the status of my application and any next steps in the hiring process?

If there is any additional information or documentation you require from me, please feel free to let me know. You can reach me at 076890345 or Marysmith123@gmail.com for any further inquiries.

Thank you for considering my application. I look forward to the possibility of joining the company and contributing to its success.

Sincerely,

Mary

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Follow-Up Email Example 2: After an Interview

Subject Line: Follow-Up on ESL Teacher Interview

Dear David,

I hope you’re doing well. I wanted to extend my gratitude for the opportunity to interview for the ESL Teacher position at ABC International School on November 15, 2023.

I remain very enthusiastic about the possibility of joining your team. Could you please provide an update on the status of the interview process and when I can expect to hear about the next steps?

If there are any additional details or materials you require from me, please do not hesitate to ask. I can be reached at 076890345 or Marysmith123@gmail.com for any further information.

Thank you again for your time and consideration. I look forward to the possibility of contributing to ABC’s continued success.

Best Regards,

Mary

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When You Can Write A Follow-Up Email After Job Application Sooner

When You Can Write A Follow-Up Email After Job Application Sooner

In some cases, it’s appropriate to send a follow-up email sooner than the typical one- to two-week waiting period after application submission. Here are situations when a quicker follow-up may be suitable:

• Explicitly Stated Response Time: If the job posting or the employer’s initial communication specifies a response time frame (e.g., “We will contact applicants within one week”), it’s reasonable to follow up shortly after that stated deadline has passed.
• Urgent Application Deadline: If the job posting has an exceptionally tight application deadline and you haven’t received confirmation of your submission, you can follow up shortly after applying to ensure your materials were received.
• Critical Timing: If you have reason to believe that timing is crucial for the role (e.g., you have relevant, time-sensitive experience), you may follow up sooner to ensure your application is considered promptly.
• Receive a job offer from another company: It’s acceptable to reach out to the hiring manager sooner. In this scenario, you can express your gratitude for the offer while also conveying that their company remains your top choice. Such proactive communication has the potential to expedite the process and facilitate your progression in the interview and hiring process.

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FAQs

When should you send a follow up email after applying for a job?

Send a follow-up email one to two weeks after applying for a job.

How can you proceed if you don’t get any answer after sending your follow-up email?

If you don’t receive a response after sending a follow-up email, you can follow up again after a reasonable period, express continued interest, and offer to provide any additional information they may need.

What is an appropriate way to conduct a follow-up phone conversation if the hiring manager has yet to respond to a follow-up email?

If a hiring manager hasn’t responded to your follow-up email, an appropriate way to conduct a follow-up phone conversation is to call respectfully, reintroduce yourself, express your interest, and inquire about the status of your application or interview.

What are some potential advantages of sending a follow-up email after applying for a job?

Some potential advantages of sending a follow-up email after applying for a job include demonstrating your continued interest, reinforcing your qualifications, and maintaining visibility in the competitive job market. It also shows professionalism and can potentially expedite the hiring process.