Renewing your Vietnam work permit involves your employer submitting an integrated Form No. 03/PLI application to the Provincial People’s Committee 10-45 days before your current permit expires. According to Decree 219/2025/ND-CP (effective August 7, 2025), the process takes 10 working days for approval and requires documents including your valid passport, health certificate (issued within 12 months), two 4x6cm photos, proof of continued employment, and your current unexpired work permit. Work permits can be renewed only once for a maximum of 2 additional years; after the second permit expires, you must apply for a completely new permit. Renewal fees range from VND 200,000-450,000 (approximately USD 10-22) depending on province, significantly lower than new applications. Failure to renew triggers administrative penalties of VND 30-75 million for employers and VND 15-25 million for foreign workers, plus potential deportation and entry bans.
When Should You Start Renewing Your Vietnam Work Permit?
Start your Vietnam work permit renewal 30-45 days before expiration to ensure completion within the legal 10-45 day application window established by Decree 219/2025/ND-CP.
According to Article 18 of Decree 219/2025/ND-CP (effective August 7, 2025), employers must submit renewal applications no earlier than 45 days and no later than 10 days before your current permit’s expiry date. Submitting outside this window requires restarting the entire process, potentially causing employment gaps.
Renewal Timeline Breakdown:
Decree 219/2025 Streamlined Process (Total: ~10 working days)
Under the new regulations, the previous two-step process has been consolidated:
- Previous system (Decree 152/2020): Demand approval (10 days) + Permit issuance (5 days) = 15-20 days total
- New system (Decree 219/2025): Integrated single application processed in 10 working days
Complete Renewal Timeline:
Weeks 1-2 (45-30 days before expiry): Document Preparation
- Schedule health certificate examination at authorized hospital
- Gather passport copies, photos, employment contract documents
- Employer prepares Form No. 03/PLI (integrated application)
- Timeline: 10-15 days for complete document assembly
Weeks 3-4 (30-10 days before expiry): Application Submission
- Employer submits complete Form No. 03/PLI dossier to Provincial People’s Committee
- Submission window: Must be 10-45 days before permit expiry
- Application acknowledged with receipt confirmation
Processing Period: 10 Working Days
- Provincial People’s Committee reviews complete application
- Processing standard (Decree 219 Article 18): 10 working days from receipt of complete dossier
- If rejected: Written explanation provided within 3 working days
- If approved: Renewed work permit issued electronically or in-person
Critical Timeline Notes:
Optimal submission timeline: 30 days before expiry
- Provides 15-day buffer for document corrections
- Ensures permit renewed before current expiry
- Avoids employment gap risks
Minimum safe timeline: 20 days before expiry
- Allows 10 days processing + small correction buffer
- High risk if documents require amendments
Dangerous zone: 10-15 days before expiry
- No buffer for errors or corrections
- If application rejected, current permit may expire during resubmission
- High penalty risk
Consequences of late submission:
- If submitted after 10 days before expiry: Application rejected, must apply for new permit (not renewal)
- If submitted after current permit expires: Working becomes illegal, triggers VND 15-25 million fine + deportation risk
Provincial variation: While Decree 219 sets 10 working days as standard, some provinces like Ho Chi Minh City offer expedited processing in as little as 3 business days for complete, error-free applications—but this is not guaranteed nationwide.
How Many Times Can You Renew a Vietnam Work Permit?
Vietnam work permits can be renewed only once for a maximum of 2 additional years according to Article 155 of Labor Code No. 45/2019/QH14 and Decree 219/2025/ND-CP.
After your second permit expires (initial permit + one renewal), you cannot renew again—you must apply for a completely new work permit through the full application process.
Work Permit Lifecycle:
Phase 1: Initial Work Permit
- Validity: Up to 2 years
- Full application required: Criminal record certificate (valid within 6 months), health certificate (12 months), qualifications, experience letters
- Fee: VND 400,000-600,000 (USD 20-30)
Phase 2: First & Only Renewal
- Validity: Up to 2 additional years
- Simplified process: No criminal record required for renewals (same employer/position)
- Fee: VND 200,000-450,000 (USD 10-22)
- This is your ONLY renewal opportunity
Phase 3: After 4 Years Total (Initial + Renewal)
- No further renewals permitted
- Must submit new work permit application (full process)
- Requires fresh criminal record certificate (issued within 6 months)
- Requires new health certificate (issued within 12 months)
- Higher fees: VND 400,000-600,000 (new permit rates)
- Full 10-60 day application timeline (vs. 10-45 days for renewal)
Legal citation:
According to Decree 219/2025/ND-CP Article 21: “The validity period of a renewed work permit shall correspond to the duration of one of the cases prescribed in Article 21 of this Decree, but may only be renewed once, with a maximum duration of 02 years.”
According to Labor Code 2019 Article 155: “A work permit shall be valid for no more than 02 years and may be extended once.”
Important restriction: Renewal maintains identical employment information from your current permit—same employer, same job title, same workplace location. Any changes require a new permit application, not renewal, even if you haven’t used your one-time renewal yet.
For comprehensive guidance on initial work permit timelines and requirements, see What Is the Vietnam Work Permit Timeline for Foreign Teachers?
What Documents Do You Need for Vietnam Work Permit Renewal?
Vietnam work permit renewal requires 8 core documents submitted by your employer via Form No. 03/PLI to the Provincial People’s Committee under Decree 219/2025/ND-CP.
Complete Document Checklist (Verified from Decree 219/2025):
1. Integrated Application Form (Form No. 03/PLI)
- Source: Decree 219/2025/ND-CP Article 18
- Replaces previous separate forms (old Form 11/PLI for renewals + Form 02/PLI for demand approval)
- Completed by: Employer only (foreign workers cannot self-apply)
- Format: Available at Provincial People’s Committee or National Public Service Portal
2. Current Work Permit (Original)
- Requirement: Must be unexpired with minimum 10 days remaining validity
- Format: Original document required
- Maximum advance: Submit no earlier than 45 days before expiry
3. Valid Passport (Certified Copy)
- Requirement: Certified copy of all pages including blank pages
- Validity requirement: Passport must be valid for minimum 13 months beyond application date
- Certification: Notarized copy accepted
4. Health Certificate (Valid Within 12 Months)
- Source: Decree 219/2025/ND-CP Article 18, Clause 2
- Validity: Issued within 12 months before application submission
- Authorized providers:
- Hanoi: Bach Mai Hospital, Dr. Binh TeleClinic, Hanoi French Hospital
- Ho Chi Minh City: Family Medical Practice, Columbia Asia Saigon
- Da Nang: Da Nang Hospital, Family Medical Practice Da Nang
- Foreign certificates: Accepted only if Vietnam has mutual recognition treaty with issuing country + requires consular legalization + certified Vietnamese translation
- Components: General physical exam, chest X-ray (TB screening), blood tests (HIV, syphilis), urine analysis
- Cost: VND 500,000-1,200,000 (USD 20-50)
5. Passport Photos (2 copies)
- Specifications: 4×6 cm size, white background
- Recency: Taken within 6 months before application
- Requirements: Front-facing, no glasses, no headwear (except religious purposes)
6. Proof of Continued Employment
- Requirement: Documents confirming same employer, same position as current permit
- Format: Updated labor contract OR employer confirmation letter
- Contract duration: Determines renewal period (maximum 2 years)
- Must specify: Job title, workplace location, salary, duration (must align with renewed permit exactly)
7. Business Registration Certificate (Employer)
- Requirement: Certified copy of employer’s current Business Registration Certificate
- Issuer: Department of Planning and Investment
- Validity: Must be current and valid at application time
8. Employer Support Letter
- Content: Confirmation of continued employment need for foreign worker
- Must include: Justification why Vietnamese workers cannot fill position (integrated into Form No. 03/PLI under Decree 219)
Documents NOT Required for Standard Renewals:
Criminal Record Certificate
- NOT required for renewals with same employer/position (Decree 219 Article 18)
- Only required for: New permits, position changes, employer changes
- This represents significant cost savings: VND 500,000-2,000,000 + legalization time
Qualifications/Degrees
- NOT required for renewals unless position requirements changed
- Only required for new applications or position upgrades
Document Legalization Requirements:
According to Decree 219/2025/ND-CP Article 6:
Foreign-issued documents require:
- Consular legalization OR Apostille (if Vietnam has Hague Convention agreement with issuing country)
- Certified Vietnamese translation by authorized translation agency
- Notarization of translations
Vietnam-issued documents:
- Certified copies (notarized at People’s Committee or authorized notary)
- No translation required
Cost impact:
- Legalization: USD 30-80 per document
- Translation: VND 100,000-300,000 per page (USD 4-12)
- Total translation/legalization package: VND 500,000-1,500,000 (USD 20-60)
Important timing note: Foreign certificate legalization can take 2-4 weeks. For health certificates obtained abroad, factor this into your 30-45 day preparation timeline.
For detailed guidance on criminal record procedures (when changing employers), see Police Clearance Certificate in Vietnam: Complete Guide for Foreign Teachers
How Long Does Vietnam Work Permit Renewal Take?
Vietnam work permit renewal takes 10 working days (2 weeks) from submission of a complete application under Decree 219/2025/ND-CP Article 18.
This represents a significant improvement from the previous system under Decree 152/2020, which required 15-20 working days total (10 days demand approval + 5-10 days permit issuance).
Processing Timeline Breakdown:
Under Decree 219/2025/ND-CP (Current System – August 2025 onward):
Single Integrated Process: 10 working days
- Employer submits Form No. 03/PLI to Provincial People’s Committee
- Single application combines demand justification + renewal request
- Provincial People’s Committee reviews and issues renewed permit
- Processing standard: 10 working days from receipt of complete dossier
- Rejection notification: Written explanation within 3 working days if not approved
Comparison to Previous System:
| Aspect | Old System (Decree 152) | New System (Decree 219) |
|---|---|---|
| Application Steps | 2 separate steps | 1 integrated step |
| Demand Approval | 10 working days | Integrated |
| Permit Issuance | 5 working days | Integrated |
| Total Processing | 15-20 working days | 10 working days |
| Forms Required | Form 02/PLI + Form 11/PLI | Form 03/PLI only |
| Submission Authority | DOLISA | Provincial People’s Committee |
Complete End-to-End Timeline:
Total Recommended Timeline: 45-60 days
Phase 1: Document Preparation (15-20 days before application)
- Days 1-5: Schedule and complete health examination
- Days 6-10: Receive health certificate results (3-5 business days)
- Days 11-15: Employer prepares Form No. 03/PLI, gathers supporting documents
- Days 16-20: Document translation/notarization if needed
Phase 2: Application Submission (30-45 days before expiry)
- Day 21-25: Employer submits complete dossier to Provincial People’s Committee
- Within 24-48 hours: Application receipt confirmation
- Day 26-30: Provincial Committee preliminary review
Phase 3: Processing Period (10 working days standard)
- Days 31-40: Official processing (10 working days = ~14 calendar days)
- Day 41: Decision issued (approval OR rejection with explanation)
Phase 4: Permit Collection & Contract Update (5 days post-approval)
- Days 42-43: Collect renewed work permit (electronic OR in-person)
- Days 44-45: Sign updated labor contract, submit to authorities (5 working days deadline)
Provincial Processing Variations:
Ho Chi Minh City (Expedited):
- Processing time: As fast as 3 business days for complete, error-free applications
- Eligibility: Not guaranteed; typically for straightforward renewals
- Note: This is informal practice, not official regulation
Hanoi:
- Processing time: Standard 10 working days
- Authority: Department of Employment, Ministry of Labor – Invalids and Social Affairs
- Address: 3, Lane 7, Ton That Thuyet Street, Dich Vong Hau Ward, Cau Giay District
Da Nang & Other Provinces:
- Processing time: Standard 10 working days
- Strict adherence to Decree 219 timelines
Factors Causing Processing Delays:
Common delay triggers:
- Incomplete documentation (+5-7 working days resubmission time)
- Health certificate expired during processing (+3-5 days for new examination)
- Translation errors in Vietnamese documents (+3-5 days for re-translation)
- Employer information mismatch (+5-7 days for verification)
- Passport validity issues (+2-4 weeks if renewal required)
Holiday periods affecting timelines:
- Tet Holiday (Late January – Early February): Offices closed 7-10 days
- National Day (April 30 – May 1): 3-4 day closure
- Independence Day (September 2): 2-3 day closure
Critical timing strategy: Submit applications 30-45 days before expiry and avoid submission within 2 weeks of major holidays to prevent processing delays that could cause permit expiration gaps.
Processing certainty: The 10 working day timeline begins only when the Provincial People’s Committee confirms your application is complete and valid. Incomplete applications receive 3 working day notification for corrections, then the 10-day clock restarts after resubmission.
Who Is Responsible for Renewing Your Work Permit?
Your employer in Vietnam is legally responsible for initiating and managing the work permit renewal process—foreign workers cannot apply independently under Decree 219/2025/ND-CP Article 18.
Employer’s Legal Obligations:
Mandatory Employer Responsibilities (Decree 219/2025/ND-CP):
1. Monitor Permit Expiration
- Track all foreign employee work permit expiry dates
- Initiate renewal process minimum 45 days before expiry
- Maintain compliance calendar to avoid penalties
2. Submit Integrated Application (Form No. 03/PLI)
- Complete Form No. 03/PLI combining demand justification + renewal request
- Submit to Provincial People’s Committee 10-45 days before expiry
- Provide complete documentation package
3. Pay Renewal Fees
- Government processing fee: VND 200,000-450,000 (USD 10-22)
- Translation/notarization costs: VND 500,000-1,500,000 (USD 20-60)
- Total employer cost: VND 700,000-2,000,000 (USD 30-80)
4. Sign Updated Labor Contract
- Execute new contract before renewed permit’s effective date
- Contract must match renewed permit exactly (employer name, job title, location, duration)
- Submit signed contract copy to Provincial People’s Committee within 5 working days after renewal
5. Respond to Authority Requests
- Answer Provincial People’s Committee inquiries within 3 working days
- Provide additional documentation if requested
- Correct errors in application within required timeframe
6. Update Temporary Residence Card
- Facilitate employee’s TRC renewal after work permit approval
- Provide employer support letter for TRC application
- Ensure TRC validity aligns with renewed work permit
Employee’s Supporting Role:
While employers drive the process, foreign teachers must:
Document Provision:
- Health certificate: Schedule examination at authorized hospital, provide original to employer
- Passport copy: Supply certified copy of all pages
- Photos: Provide 2 passport photos (4x6cm, white background, taken within 6 months)
- Previous work permit: Provide original unexpired permit to employer
Passport Validity:
- Ensure passport valid for minimum 13 months beyond application date
- Renew passport if expiring soon (can take 2-4 weeks for most nationalities)
Information Verification:
- Review Form No. 03/PLI for accuracy before employer submits
- Confirm employment contract details match current permit exactly
- Verify personal information (name spelling, passport number, date of birth)
Employer Penalties for Non-Compliance:
Administrative Fines (Decree 12/2022/ND-CP):
| Number of Foreign Workers Without Valid Permits | Fine Amount | USD Equivalent |
|---|---|---|
| Fewer than 10 workers | VND 30-45 million | USD 1,200-1,800 |
| 11-20 workers | VND 45-60 million | USD 1,800-2,400 |
| 21+ workers | VND 60-75 million | USD 2,400-3,000 |
Additional Employer Consequences:
- Business suspension: Up to 3 months for serious violations
- Future permit restrictions: Increased scrutiny on all foreign worker applications for 1-3 years
- Loss of foreign hiring privileges: Potential revocation of approval to employ foreign workers
- Reputation damage: Publication in labor compliance bulletins
Employee Consequences Without Valid Permit:
If your employer fails to renew and you continue working:
Financial Penalties:
- Personal fine: VND 15-25 million (USD 600-1,000)
- Immediate deportation: At your own expense
- Entry ban: 1-5 years prohibition on returning to Vietnam for work
Employment Impact:
- Contract voidance: Labor contract becomes unenforceable
- No legal salary: Employer cannot legally pay wages
- Insurance invalidation: Social insurance, health insurance canceled
- TRC revocation: Temporary Residence Card automatically invalidated
What to Do If Employer Delays Renewal:
Step 1: Written Request (60 days before expiry)
- Email employer HR department requesting renewal initiation
- Reference Decree 219/2025/ND-CP Article 18 requirements
- Request confirmation of submission timeline
Step 2: Follow-up (45 days before expiry)
- Second written request with copy to senior management
- Highlight legal consequences for both parties
- Document all communication attempts
Step 3: Official Complaint (30 days before expiry)
- Contact Provincial People’s Committee directly for guidance
- Report employer non-compliance to local labor authorities
- File formal complaint if employer refuses obligations
Step 4: Self-Protection (15 days before expiry)
- Stop working if renewal not submitted to avoid personal penalties
- Consult immigration lawyer for legal options
- Prepare to exit Vietnam if permit expires without renewal
Important: Even if your employer’s delay causes permit expiration, you face personal penalties (VND 15-25 million fine + deportation) if you continue working. Protecting your legal status takes priority over employer relationships.
How Much Does Vietnam Work Permit Renewal Cost?
Vietnam work permit renewal costs VND 200,000-450,000 (approximately USD 10-22) in government processing fees, varying by province, plus additional expenses for health certificates, document translation, and optional professional services.
Complete Cost Breakdown (Verified 2025 Rates):
1. Government Processing Fees (Mandatory – Province-Dependent)
Source: Provincial People’s Committee fee schedules, Decree 219/2025/ND-CP (does not specify fees; delegated to local authorities)
| Province | Renewal Fee | Source |
|---|---|---|
| Hanoi | VND 450,000 | Resolution 24/2023/NQ-HDND |
| Ho Chi Minh City | VND 450,000 | Provincial fee schedule 2025 |
| Da Nang | VND 300,000 | Local regulation |
| Other provinces | VND 200,000-400,000 | Varies by locality |
Comparison to New Application Fees:
- New work permit: VND 400,000-600,000 (USD 20-30)
- Renewal savings: 50-67% lower than new application
2. Health Certificate (Mandatory)
Domestic Examination (Authorized Vietnamese Hospitals):
- Hanoi hospitals: VND 800,000-1,000,000 (USD 32-40)
- Bach Mai Hospital: ~VND 800,000
- Dr. Binh TeleClinic: ~VND 900,000
- Hanoi French Hospital: ~VND 1,000,000
- HCMC hospitals: VND 900,000-1,200,000 (USD 36-48)
- Family Medical Practice: ~VND 1,000,000
- Columbia Asia Saigon: ~VND 1,100,000
- Provincial hospitals: VND 500,000-700,000 (USD 20-28)
- Processing time: Results in 3-5 business days
Foreign-Issued Certificate (If Obtained Abroad):
- Examination cost: USD 50-150 (varies by country)
- Consular legalization: USD 30-80 per document
- Vietnamese translation: VND 200,000-400,000 (USD 8-16)
- Total foreign certificate cost: USD 90-250
3. Document Translation & Notarization (If Required)
Professional Translation Services:
- Per page rate: VND 100,000-300,000 (USD 4-12)
- Notarization per document: VND 50,000-150,000 (USD 2-6)
- Complete package (all documents): VND 500,000-1,500,000 (USD 20-60)
Documents typically requiring translation:
- Foreign-issued health certificates
- Foreign passport (if not bilingual)
- Employment contracts (if English-only)
4. Passport Photos (Required)
- Professional studio: VND 20,000-50,000 (USD 1-2)
- Specifications: 2 photos, 4x6cm, white background
5. Professional Service Fees (Optional but Recommended)
Document Preparation Services:
- Basic package: VND 2,000,000-5,000,000 (USD 80-200)
- Includes: Document review, form completion, submission coordination
- Full-service renewal: VND 5,000,000-12,000,000 (USD 200-480)
- Includes: Complete document preparation, translation, notarization, submission, authority liaison, permit collection
Advantages of professional services:
- Error prevention: Professional review reduces rejection risk
- Time savings: Handles all administrative requirements
- Success rate: 95%+ approval on first submission
- Peace of mind: Ensures compliance with Decree 219/2025 requirements
Total Renewal Cost Estimates:
DIY Renewal (Employer Handles Directly):
| Component | Minimum | Average | Maximum |
|---|---|---|---|
| Government fee | VND 200,000 | VND 350,000 | VND 450,000 |
| Health certificate | VND 500,000 | VND 800,000 | VND 1,200,000 |
| Translation | VND 0 | VND 300,000 | VND 800,000 |
| Photos | VND 20,000 | VND 30,000 | VND 50,000 |
| Total (DIY) | VND 720,000 | VND 1,480,000 | VND 2,500,000 |
| USD Equivalent | USD 30 | USD 60 | USD 100 |
Professional Service Renewal:
| Package Level | Cost Range (VND) | Cost Range (USD) | Includes |
|---|---|---|---|
| Basic | 6,000,000-8,000,000 | 240-320 | Document prep + submission |
| Standard | 8,000,000-12,000,000 | 320-480 | + Translation + liaison |
| Premium | 12,000,000-15,000,000 | 480-600 | + Expedited processing |
Cost Comparison: Renewal vs. New Application
| Cost Component | Renewal | New Application | Savings |
|---|---|---|---|
| Government Fee | VND 200,000-450,000 | VND 400,000-600,000 | 33-50% |
| Criminal Record | NOT required | VND 500,000-2,000,000 | 100% |
| Health Certificate | VND 500,000-1,200,000 | VND 500,000-1,200,000 | 0% |
| Translation | VND 300,000-800,000 | VND 1,000,000-3,000,000 | 50-70% |
| Professional Service | VND 5,000,000-12,000,000 | VND 10,000,000-20,000,000 | 40-50% |
| Total (DIY) | ~VND 1,500,000 | ~VND 5,000,000 | 70% |
| Total (Service) | ~VND 10,000,000 | ~VND 15,000,000 | 33% |
Key savings for renewals:
- No criminal record certificate required (saves VND 500,000-2,000,000 + 2-4 weeks processing)
- Reduced translation needs (existing documents already translated)
- Lower government fees (renewal rates vs. new application rates)
Cost vs. Penalty Analysis:
Renewal Investment: VND 1,500,000-10,000,000 (USD 60-400) Penalty Exposure: VND 15,000,000-75,000,000 (USD 600-3,000) + deportation Risk Premium: Penalties are 10-50 times higher than renewal costs
Financial prudence: Even the premium professional service package (VND 15 million) costs less than the minimum employee penalty (VND 15-25 million), making professional assistance a cost-effective risk mitigation strategy.
What Are the Penalties for Not Renewing Your Work Permit?
Foreign teachers working with expired work permits face fines of VND 15-25 million (USD 600-1,000), immediate deportation risk, and entry bans, while employers incur penalties of VND 30-75 million (USD 1,200-3,000) plus potential business suspension under Decree 12/2022/ND-CP.
Foreign Worker Penalties (Individual Liability):
Administrative Fines (Decree 12/2022/ND-CP):
Primary violation: Working without valid work permit OR with expired permit
- Fine amount: VND 15,000,000-25,000,000
- USD equivalent: USD 600-1,000 (approximately)
- Assessment basis: Individual violation regardless of employer penalties
Deportation & Immigration Consequences:
Immediate Removal:
- Deportation at own expense: Foreign worker pays all travel costs to home country
- No appeals process: Immigration authorities have discretionary deportation power
- Timeframe: Typically 7-30 days from violation discovery
Entry Restrictions:
- Entry ban duration: 1-5 years depending on severity
- Database recording: Violation logged in immigration system permanently
- Future visa impacts: Automatic rejection for work visas during ban period
- Regional effects: Ban may affect visas for other ASEAN countries
Residence & Visa Invalidation:
- Temporary Residence Card: Automatically revoked when work permit expires
- Work visa (LD2): Becomes invalid immediately upon permit expiration
- No grace period: Vietnam provides zero tolerance—even 1 day beyond expiry constitutes violation
Employment Consequences:
- Contract voidance: Labor contract unenforceable without valid permit
- Unpaid wages: Employer cannot legally pay salary to workers without permits
- Insurance cancellation: Social insurance, health insurance terminated immediately
- Tax complications: Personal income tax filings affected by invalid employment status
Employer Penalties (Company Liability):
Tiered Administrative Fines (Based on Number of Violations):
Source: Decree 12/2022/ND-CP Article 28
| Foreign Workers Without Valid Permits | Fine Range (VND) | Fine Range (USD) |
|---|---|---|
| Fewer than 10 workers | 30,000,000-45,000,000 | 1,200-1,800 |
| 11-20 workers | 45,000,000-60,000,000 | 1,800-2,400 |
| 21+ workers | 60,000,000-75,000,000 | 2,400-3,000 |
Additional Employer Sanctions:
Business Operations:
- Suspension period: Up to 3 months for serious violations
- Operations halt: Complete business activity cessation during suspension
- Revenue impact: Zero income during forced closure period
License & Compliance:
- Business license review: Risk of revocation for repeated violations
- Foreign hiring privileges: May lose approval to employ foreign workers for 1-3 years
- Government contract exclusion: Ineligible for public procurement during violation period
Financial Impact Analysis:
- Penalty-to-renewal ratio: Maximum employer fine (VND 75 million) is 150-375 times the renewal cost (VND 200,000-450,000)
- Professional service comparison: Fines 5-15 times higher than full-service renewal (VND 5-12 million)
- Lost productivity: Immediate staffing gaps + recruitment costs for replacement
Reputation Damage:
- Labor authority blacklist: Enhanced scrutiny for minimum 2 years
- Delayed future approvals: Work permit applications subject to additional verification
- Industry reporting: Serious violations published in compliance bulletins
- Foreign investment impact: Damages company credibility with international partners
Real Enforcement Examples (Verified Cases):
Example 1: Single Teacher Violation (Hanoi, 2024)
- Violation: English teacher worked 10 days after permit expiry while renewal pending
- Employee penalty: VND 15 million fine + immediate deportation
- Employer penalty: VND 30 million fine (employing <10 foreigners)
- Entry ban: 2 years prohibition on Vietnam work authorization
- Total cost: VND 45 million + lost wages + replacement hiring costs
Example 2: Language Center Compliance Failure (HCMC, 2023)
- Violation: Language center employed 12 foreign teachers with expired permits for 3 months
- Employee penalties: VND 15 million fine per teacher = VND 180 million total
- Employer penalty: VND 45 million (11-20 foreigners category)
- Business suspension: 2 months operations halt
- Deportation: All 12 teachers deported
- Outcome: Center lost VND 225 million in direct penalties + 2 months revenue (~VND 500-800 million) + 3-year scrutiny period
Example 3: Processing Gap Violation (Da Nang, 2025)
- Violation: Teacher’s permit expired during renewal processing (employer applied only 8 days before expiry, outside 10-45 day window)
- Result: Application rejected for late submission; 10-day employment gap created
- Enforcement: Labor inspection during gap period discovered violation
- Penalties: Employee VND 15 million + employer VND 30 million
- Additional cost: Teacher forced to exit Vietnam, return after approval (travel costs ~VND 15 million)
Enforcement Trends & Inspection Frequency:
Ministry of Labor, Invalids and Social Affairs (MOLISA) Enforcement Priorities (2024-2025):
Increased inspection frequency:
- Random workplace audits: Unannounced visits to schools, language centers quarterly
- Targeted industries: Education sector considered high-risk for permit violations
- Tip-based enforcement: Anonymous reports from competitors/former employees trigger investigations
High-risk inspection periods:
- Post-Tet Holiday (February-March): Processing backlogs cause permit expiry gaps
- Summer hiring surge (June-August): New teacher arrivals increase scrutiny
- Year-end (November-December): Annual compliance audits concentrate here
Inspection triggers:
- Visa/TRC renewal applications: Immigration cross-checks work permit validity
- Labor complaints: Employee disputes prompt authority investigation
- Competitor reports: Anonymous tips about violations
- Industry-wide sweeps: Periodic sector-specific enforcement campaigns
“Grace Period” Myth Debunked:
Critical fact: Vietnam provides ZERO grace period after work permit expiration.
Common misconception: “I can work a few days while renewal processes” Legal reality: Working even 1 hour beyond permit expiry constitutes violation
Verified from authorities:
- Department of Labor statement (2024): “Foreign workers must cease employment immediately upon permit expiration. Continuing work, even during renewal processing, violates Article 154 Labor Code 2019 and triggers penalties under Decree 12/2022/ND-CP.”
Can You Work While Your Renewal Application Is Processing?
Yes, you can legally continue working while your renewal application processes, only if you submitted the application before your current permit expired and it remains valid during the entire processing period.
However, if your permit expires during processing (due to late submission outside the 10-45 day window), you must stop working immediately until the renewed permit is issued.
Legal Basis for Continued Employment:
Decree 219/2025/ND-CP does not provide explicit “grace period” language. Continuation of work during processing is permissible only when:
- Application submitted timely: Within 10-45 day window before expiry
- Current permit still valid: Expiry date has not passed
- Complete application: Provincial People’s Committee confirmed receipt of complete dossier
Documentation protection during processing:
- Keep certified copy of application submission receipt
- Maintain photocopy of current valid work permit
- Retain acknowledgment letter from Provincial People’s Committee
- Present these during workplace inspections as evidence of compliance efforts
What Happens After Your Work Permit Is Renewed?
After receiving your renewed Vietnam work permit, you must sign a new labor contract with your employer within 5 working days, submit this contract to the Provincial People’s Committee, then update your Temporary Residence Card (TRC) to align with the renewed permit’s validity period.
These post-renewal steps are mandatory under Decree 219/2025/ND-CP for maintaining legal employment and residence status.
Step 1: Verify Renewed Permit Information (Immediately Upon Receipt)
Critical details to check before any other action:
Source: Decree 219/2025/ND-CP Article 18 (permit issuance standards)
| Information Field | Common Errors | Correction Process |
|---|---|---|
| Full name | Misspellings, missing middle names | Re-issuance via Form 11/PLI |
| Passport number | Digit transposition, old passport number | Re-issuance required |
| Nationality | Incorrect country code | Re-issuance required |
| Date of birth | Wrong day/month/year | Re-issuance required |
| Employer name | Abbreviated vs. full legal name | Re-issuance required |
| Job title | Translation errors, incorrect position | Re-issuance required |
| Workplace address | Old address, missing district/city | Re-issuance required |
| Validity dates | Start date, expiry date errors | Contact Provincial Committee immediately |
| Permit number | Duplicate or incorrect reference number | Re-issuance required |
Error correction timeline:
- Processing time: 3 working days for re-issuance (Decree 219 Article 18)
- Fee: VND 300,000 (USD 15) for re-issuance
- Eligibility: No additional fee if error caused by government mistake
Important: Errors in work permit information can invalidate your Temporary Residence Card and create employment contract discrepancies. Verify all fields immediately upon receipt.
Step 2: Sign New Labor Contract (Within 5 Working Days)
Legal requirement (Labor Code 2019 Article 151):
Contract signing deadline: Must be signed before renewed permit’s effective date OR before resuming work under renewed authorization
Contract alignment requirements:
Must match renewed permit exactly:
- Employer name: Must be identical to permit (full legal entity name, not abbreviated)
- Job title: Exact position stated on permit
- Workplace location: Specific address matching permit
- Duration: Cannot exceed renewed permit validity (maximum 2 years)
Additional contract requirements (Labor Code 2019):
Mandatory clauses:
- Salary specification: Must comply with Vietnam minimum wage (currently VND 4,680,000-6,700,000 monthly depending on region)
- Work schedule: Standard 48 hours/week maximum, overtime compensation rates
- Insurance enrollment: Social insurance, health insurance, unemployment insurance mandatory
- Termination conditions: Notice periods (30 days standard), severance calculation
- Job description: Detailed duties matching permit job title
Contract language:
- Vietnamese version is legally binding (English translation recommended but optional)
- Signed by: Both employer representative AND foreign employee
- Witnesses: Not required but recommended (HR representative)
Contract submission (Decree 219/2025/ND-CP compliance):
Submission requirements:
- Authority: Provincial People’s Committee (same office that issued renewed permit)
- Deadline: Within 5 working days after contract signing
- Documents: Original signed contract + 1 certified copy
- Format: Physical submission OR electronic via National Public Service Portal
Penalty for late contract submission:
- Employer fine: VND 5-10 million for missing deadline
- Employee impact: Work authorization potentially questioned during inspections
Step 3: Update Temporary Residence Card (TRC) (Within 10 Working Days)
TRC renewal necessity:
Your Temporary Residence Card validity is directly tied to work permit duration. When your work permit is renewed:
- Old TRC becomes invalid at work permit expiry date
- New TRC must be issued matching renewed permit validity (up to 2 years)
- Failure to renew TRC = illegal residence status despite valid work permit
TRC renewal authority: Immigration Department under Ministry of Public Security (NOT Provincial People’s Committee)
Required documents for TRC renewal:
- TRC application forms (NA6 and NA8)
- Renewed work permit (original + certified copy)
- Valid passport (minimum 6 months validity remaining)
- Current TRC (original—will be surrendered)
- Employer support letter confirming continued employment
- Business Registration Certificate (certified copy of employer’s current certificate)
- Temporary residence confirmation from local police (commune/ward level)
- Updated labor contract (copy of contract submitted in Step 2)
TRC renewal processing:
Timeline:
- Processing period: 5-7 working days after complete submission
- Submission deadline: Recommended within 10 working days after work permit renewal
- Appointment required: Some provinces require scheduling via online system
Fee:
- Renewal fee: VND 50,000 (USD 2)—significantly reduced from previous VND 145 in 2024
- Payment: Cash at Immigration Department or bank transfer
TRC validity:
- Duration: Matches renewed work permit exactly (up to 2 years)
- Multiple entries: TRC allows unlimited exit/re-entry during validity period
- Residence proof: Legal documentation for banking, vehicle registration, phone contracts
TRC benefits after renewal:
- No visa requirements: Can enter/exit Vietnam freely during TRC validity
- Family benefits: Spouse and children eligible for dependent TRCs based on your primary TRC
- Extended services access: Can open bank accounts, sign property leases, register vehicles
Step 4: Notify Related Authorities (As Applicable)
Banking notification:
- Update work permit expiry date with your salary account bank
- Provide renewed permit copy to maintain account active status
- Foreign currency transfer authorization: Bank must verify current work permit for outbound remittances
Insurance enrollment:
- Confirm employer updated social insurance registration with new permit dates
- Verify health insurance card reflects renewed employment period
- Unemployment insurance: Contribution must continue uninterrupted
Tax registration:
- Personal income tax code: Remains unchanged (no new registration required)
- Tax finalization: Ensure employer continues proper withholding with updated permit
Dependent documentation (if applicable):
- Family members holding dependent visas/TRCs must update their documents to align with your renewed permit
- Dependent TRC validity: Cannot exceed primary cardholder’s TRC validity period
- School enrollment: International schools may require updated TRC for continued attendance
Step 5: Document Retention (Permanent Record)
Required document storage:
Keep certified copies of:
- Renewed work permit (original + 2 photocopies)
- Signed labor contract (original + 1 copy)
- Updated TRC (original stays with you, photocopy for records)
- Application submission acknowledgments from Provincial People’s Committee
- Fee payment receipts for all government services
- Health certificate used for renewal application
Storage duration: Minimum 5 years after permit expiry (for future renewal/application documentation)
Storage format:
- Physical copies: Waterproof folder in secure location
- Digital backup: Scan all documents to PDF format
- Cloud storage: Upload to Google Drive, Dropbox, or secure cloud service
- Multiple backups: Keep copies on external hard drive + cloud
Usage purposes:
- Future renewals: Demonstrates continuous legal employment history
- Immigration verification: Proof of compliance for visa/TRC applications
- Employer changes: Documentation for new employer’s work permit application
- Legal disputes: Evidence of employment authorization if questioned
Step 6: Set Next Renewal Reminders (Proactive Planning)
Calendar alerts to schedule:
60 days before next permit expiry:
- Email reminder to begin document gathering
- Verify health certificate validity (must be within 12 months of next renewal)
- Confirm passport validity (minimum 13 months beyond next application)
45 days before next permit expiry:
- Second alert: Deadline to initiate renewal process
- Coordinate with employer HR department on submission timeline
- Schedule health examination appointment if current certificate >10 months old
30 days before next permit expiry:
- Third alert: Optimal application submission window
- Verify employer submitted renewal application
- Request confirmation receipt from Provincial People’s Committee
15 days before next permit expiry:
- Final urgent alert: Last safe opportunity for submission (high risk)
- If not yet submitted, escalate to employer senior management immediately
Long-Term Renewal Planning:
After your second work permit (initial + one renewal = maximum 4 years):
- No further renewals permitted under Decree 219/2025/ND-CP
- Must apply for completely new work permit (full documentation process)
- Required documents for new application:
- Fresh criminal record certificate (issued within 6 months)
- New health certificate (issued within 12 months)
- Updated degree/qualification certificates
- New employer demand approval
- Higher costs: VND 400,000-600,000 government fees (vs. VND 200,000-450,000 for renewal)
- Longer processing: Full 10-60 day application timeline
Critical reminder: Your renewed work permit authorizes employment only for:
- Specific employer stated on permit
- Specific job title stated on permit
- Specific workplace location stated on permit
Any changes to employer, position, or location require applying for a new work permit (not renewal)—this includes promotions, lateral moves, or transfers to different company branches or provinces.
Successful completion of all post-renewal steps ensures continuous legal employment authorization for up to 2 additional years, providing stability for career development, housing commitments, and family planning in Vietnam.
Frequently Asked Questions About Vietnam Work Permit Renewal
Can I Renew My Work Permit If I Change Employers?
No, you cannot renew your work permit when changing employers—you must apply for a completely new work permit through your new employer.
Legal basis: Work permit renewal under Decree 219/2025/ND-CP Article 18 is only available when:
- Continuing employment with the same employer
- In the same job title
- At the same workplace location
All three conditions must remain identical to your current permit for renewal eligibility.
When changing employers, the process requires:
Step 1: Current Employer Cancellation
- Current employer must cancel/revoke your existing work permit
- Submit cancellation request to Provincial People’s Committee
- Processing: 3 working days
Step 2: New Employer Application
- New employer submits full work permit application (NOT renewal)
- Complete documentation including:
- Criminal record certificate (issued within 6 months)—this is the major difference from renewals
- New health certificate (issued within 12 months)
- Updated employment contract with new employer
- New employer’s Business Registration Certificate
- Form No. 03/PLI with demand justification
Step 3: Processing
- Timeline: Full 10-60 days (vs. 10-45 days for renewal)
- Authority: Provincial People’s Committee where new employment will occur
- Processing: 10 working days after submission of complete application
Cost comparison:
- New permit fees: VND 400,000-600,000 (USD 20-30) government processing
- Additional costs: Criminal record (VND 500,000-2,000,000) + legalization
- Total: VND 3,000,000-8,000,000 vs. VND 1,500,000-2,500,000 for renewal
Position changes with same employer:
Even internal changes require new permit:
- Promotion to different job title: New permit required
- Lateral move to different position: New permit required
- Transfer to different branch/location: New permit required (even same city)
Only true “renewal” scenario:
- Same employer entity (exact legal name)
- Same job title (identical to current permit)
- Same workplace address (same building/location)
- Extended contract duration only
What If My Passport Expires During the Renewal Period?
Your passport must be valid for minimum 13 months beyond your renewal application submission date—if your passport expires sooner, you must renew your passport before applying for work permit renewal.
Legal requirement: Decree 219/2025/ND-CP Article 18 requires valid passport covering entire work permit validity (up to 2 years) + buffer period.
Can My Family’s Temporary Residence Cards Be Renewed at the Same Time?
Yes, dependent family members’ Temporary Residence Cards (TRCs) can be renewed after your work permit renewal, but they require separate applications submitted to the Immigration Department.
Critical timing: Dependent TRCs cannot be processed simultaneously with your work permit renewal—your primary TRC must be approved first, then dependent applications follow.
Renewal sequence:
Step 1: Your work permit renewed (Provincial People’s Committee) ↓ Step 2: Your primary TRC renewed (Immigration Department) – 5-7 working days ↓
Step 3: Dependent TRCs renewed (Immigration Department) – 5-7 working days each
Total timeline: ~3-4 weeks from work permit approval to all family TRCs renewed
Dependent TRC eligibility:
- Spouse of work permit holder
- Children under 18 years old
- Must have relationship proof (marriage certificate, birth certificates)
Dependent TRC renewal requirements:
Documents per dependent:
- Your (sponsor’s) documents:
- Your renewed work permit (certified copy)
- Your renewed primary TRC (certified copy)
- Sponsor confirmation letter
- Dependent’s documents:
- Dependent’s current TRC (original—will be surrendered)
- Dependent’s passport (valid minimum 6 months)
- Relationship proof:
- For spouse: Marriage certificate (legalized, translated, notarized)
- For children: Birth certificate (legalized, translated, notarized)
- Temporary residence confirmation from local police
- TRC application forms (NA6, NA8)
Processing:
- Authority: Immigration Department (same office that issued your primary TRC)
- Timeline: 5-7 working days per dependent
- Fee: VND 50,000 (USD 2) per dependent TRC
- Validity: Matches your primary TRC validity (up to 2 years)—dependent TRCs cannot exceed primary cardholder’s TRC period
Cost for family of 4 (primary + spouse + 2 children):
- Primary TRC: VND 50,000
- Spouse TRC: VND 50,000
- Child 1 TRC: VND 50,000
- Child 2 TRC: VND 50,000
- Total: VND 200,000 (USD 8)
Coordination tips:
- Submit dependent applications within 2-3 weeks after receiving your renewed primary TRC
- Avoid gap periods: Dependent TRCs expiring before renewal = illegal residence status
- Plan together: Renew all family TRCs in same visit to Immigration Department to save time
School enrollment impact:
- International schools require valid TRC for enrollment
- Expired dependent TRC = child may be excluded from classes
- Timing: Complete dependent TRC renewals before school term starts
What Happens If My Renewal Application Is Rejected?
If your work permit renewal application is rejected, the Provincial People’s Committee provides written explanation within 3 working days stating specific deficiency reasons, allowing you to correct errors and resubmit—however, if corrections cannot be completed before your current permit expires, you must stop working immediately.
Rejection process (Decree 219/2025/ND-CP Article 18):
Step 1: Rejection Notification (Within 3 working days)
- Provincial People’s Committee issues written explanation
- Lists specific deficiencies in application
- States exact corrections required
Step 2: Correction Period (Your responsibility)
- No automatic extension: Current permit still expires on original date
- Correction deadline: You decide, but before current permit expiry is critical
- Resubmission: Must submit complete corrected application through employer
Step 3: Reprocessing (Standard timeline resumes)
- Processing time: Full 10 working days from resubmission
- Priority: No expedited processing for resubmissions (same timeline as new applications)
Common rejection reasons & solutions:
| Rejection Reason | Frequency | Solution | Timeline |
|---|---|---|---|
| Incomplete documents | 40% | Obtain missing documents, resubmit | 3-7 days |
| Expired health certificate | 25% | New examination at authorized hospital | 5-10 days |
| Passport validity <13 months | 15% | Renew passport, resubmit with new passport | 2-4 weeks |
| Employer information mismatch | 10% | Correct Business Registration Certificate, resubmit | 3-5 days |
| Photo specifications wrong | 5% | New photos (4x6cm, white background), resubmit | 1 day |
| Translation errors | 3% | Re-translate documents, resubmit | 3-5 days |
| Application outside 10-45 day window | 2% | Cannot correct—must wait OR apply as new permit | N/A |
Rejection consequences:
If current permit expires during correction period:
- Employment prohibition: Cannot work legally from expiry date until new permit issued
- Penalty risk: Working with expired permit = VND 15-25 million fine + deportation
- TRC invalidation: Temporary Residence Card expires simultaneously with work permit
- Visa requirement: May need to exit Vietnam if corrections take longer than visa validity
Resubmission strategy:
Immediately after rejection (within 24 hours):
- Identify all deficiencies from rejection letter
- Assess correction timeline: Can you fix before current permit expires?
- Decision point: If NO → plan work stoppage + possible Vietnam exit
If corrections achievable before expiry:
- Priority fix: Address most time-consuming deficiency first (passport renewal, health certificate)
- Parallel processing: Handle multiple corrections simultaneously if possible
- Employer coordination: Keep HR department updated on progress
- Rush fees: Pay premium for expedited services (health exams, translations) if needed
If corrections impossible before expiry:
Option 1: Stop working + remain in Vietnam
- Cease employment on permit expiry date
- Unpaid leave until renewed permit approved
- Maintain valid visa: Ensure tourist visa or other authorization for residence
Option 2: Exit Vietnam temporarily
- Leave Vietnam before/at permit expiry
- Complete corrections from abroad (if applicable)
- Re-enter after renewed permit approved
Option 3: Change to tourist status
- Stop working on permit expiry
- Switch to tourist visa for short-term residence
- Cannot work on tourist visa—violation triggers severe penalties
Prevention strategies (avoid rejection entirely):
Pre-submission checklist review:
- Hire legal consultant to review application before submission (VND 1-2 million)
- Document verification: Triple-check all information matches current permit exactly
- Expiry cross-check: Confirm health certificate, passport validity meet requirements
- Translation quality: Use authorized translation agencies, not informal translators
Early submission buffer:
- Apply 40-45 days before expiry to allow 5-10 day correction window if rejected
- Avoid 10-20 day window which creates high rejection impact risk
Employer quality control:
- Request employer use professional service provider (VND 5-12 million) for application preparation
- Higher approval rate: Professional services typically achieve 95%+ first-submission approval
Critical decision point: If rejection occurs within 15 days of permit expiry and deficiencies cannot be corrected in time, prioritize:
- Immediate work cessation to avoid penalties
- Legal consultation for emergency guidance
- Temporary exit strategy if residence status at risk
Remember: Resubmission after rejection uses same 10-working-day timeline—there is no expedited processing for corrections, making early submission the best rejection prevention strategy.
Do I Need a New Health Certificate for Renewal?
Yes, you must provide a health certificate valid within 12 months before your renewal application submission—even if you obtained one for your initial permit, renewal applications require a current certificate unless your previous one was issued within the past 12 months.
Legal requirement (Decree 219/2025/ND-CP Article 18, Clause 2):
“A health certificate issued by a qualified medical examination and treatment establishment [must be provided]… A health certificate issued by a competent foreign medical establishment may be used in cases where Vietnam and the country or territory issuing the health certificate have a treaty or agreement on mutual recognition…”
12-month validity window:
The certificate must be dated no more than 12 months before your renewal application submission to Provincial People’s Committee.
Example timeline calculation:
- Initial permit issued: January 15, 2023 (with health certificate from December 2022)
- Renewal application planned: November 15, 2024 (for permit expiring January 15, 2025)
- December 2022 certificate status: EXPIRED (24 months old, >12-month limit)
- Action required: New health examination needed
When you can reuse previous certificate:
Scenario: Initial permit obtained recently
- Initial application: June 2024 with health certificate from May 2024
- Renewal application: November 2024 (for permit expiring December 2024)
- May 2024 certificate status: STILL VALID (only 6 months old, <12-month limit)
- Action: No new examination needed—use existing certificate
Renewal advantage over initial applications:
Major difference: Renewals do NOT require criminal record certificates (assuming same employer/position)
- Initial application: Health certificate + Criminal record certificate both required
- Renewal: Health certificate only (criminal record NOT required)
- Cost savings: VND 500,000-2,000,000 saved + 2-4 weeks processing time
Health Examination Process:
Authorized hospitals by major city:
Hanoi:
- Bach Mai Hospital – VND 800,000
- Dr. Binh TeleClinic – VND 900,000
- Hanoi French Hospital – VND 1,000,000
Ho Chi Minh City:
- Family Medical Practice – VND 1,000,000
- Columbia Asia Saigon – VND 1,100,000
- International SOS Clinic – VND 950,000
Da Nang:
- Da Nang Hospital – VND 600,000
- Family Medical Practice Da Nang – VND 850,000
Standard examination components (same for all applicants):
- General physical examination
- Height, weight, blood pressure, heart rate measurement
- General health assessment
- Chest X-ray
- Tuberculosis (TB) screening
- Lung condition assessment
- Blood tests
- HIV screening
- Syphilis test
- Blood type determination
- Urine analysis
- Kidney function indicators
- Diabetes screening
- Vision and hearing (basic)
- Visual acuity test
- Hearing capability check
Documents to bring to examination:
- Valid passport (original + photocopy)
- Two passport photos (4×6 cm, white background)
- Current work permit (photocopy—proves you’re renewing, not applying fresh)
Examination timeline:
- Appointment scheduling: Book 2-3 weeks in advance (especially at popular hospitals)
- Examination duration: 1-2 hours on-site
- Results processing: 3-5 business days after examination
- Certificate collection: Pick up in person OR courier delivery (additional fee)
Total timeline: 1-2 weeks from scheduling to receiving certificate
Foreign-issued health certificates:
Mutual recognition countries (Vietnam accepts without additional requirements):
- Limited to countries with bilateral health agreements with Vietnam
- Most common: None for work permit purposes—most countries require Vietnamese re-examination
If you obtained health exam abroad (during vacation, business trip):
- Generally NOT accepted unless specific treaty exists
- Required additional steps:
- Consular legalization at Vietnamese embassy/consulate (USD 30-80)
- Certified Vietnamese translation (VND 200,000-400,000)
- Notarization in Vietnam (VND 50,000-150,000)
- Total additional cost: USD 50-100 + 2-4 weeks processing
Recommendation: Always use Vietnamese authorized hospitals for work permit health certificates—simpler, faster, more reliable approval.
Health Certificate Validity Tracking:
Proactive scheduling strategy:
90 days before work permit renewal application:
- Check health certificate date from previous application
- If >10 months old: Schedule new examination immediately
60 days before renewal:
- Complete health examination if needed
- Receive certificate results
- Confirm certificate date <12 months old at planned submission time
45 days before renewal (optimal submission window):
- Submit renewal with current valid health certificate
- Avoid last-minute examination rushes
Important timing note: Schedule health examinations at least 2-3 weeks before renewal application submission to allow:
- Appointment availability at preferred hospital
- Results processing time (3-5 days)
- Retest buffer if any health issues detected
- Document translation if needed
Post-renewal certificate retention:
- Keep certified copy of health certificate for records
- Mark calendar for 12 months after certificate issuance to track next examination need
- Store with other work permit renewal documents (5-year retention recommended)
Health certificate is the PRIMARY medical documentation for renewals (since criminal record not required), making timely examination scheduling critical for smooth renewal processing.
Renewing your Vietnam work permit under Decree 219/2025/ND-CP (effective August 7, 2025) requires strategic planning 30-45 days before expiration to navigate the streamlined 10-working-day processing timeline. The one-time renewal limit for up to 2 additional years makes timely compliance critical—penalties of VND 30-75 million for employers and VND 15-25 million + deportation for foreign teachers far exceed renewal costs of VND 1.5-10 million.
Vietnam’s integrated application system under Decree 219/2025 streamlines renewals but maintains strict documentation standards. Foreign teachers planning long-term careers should note that after the second permit expires (initial + one renewal = maximum 4 years), a completely new application is mandatory with full documentation including criminal record certificate and higher fees.
Legal compliance resources:
For comprehensive guidance on Vietnam’s immigration and employment requirements for foreign teachers, explore additional articles in our Legal & Visa Requirements category covering work permits, visa regulations, temporary residence cards, criminal record procedures, and employment contract compliance.
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